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Email migration

Move business email with the mailboxes accounted for.

Caboodle plans mailbox moves around the people, history, shared addresses, and devices involved. We inventory the source, test the destination, and coordinate the cutover with a clear account of what can and cannot transfer.
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See what's included
Email migration scope
  • Mailbox inventory
  • Migration assessment
  • Destination preparation
  • Pilot transfer
  • Data migration

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What's included

Prepare the people and data before the switch.

The final scope names the deliverables, dependencies, and review points before work begins. The work below provides the starting point for that discussion.
  • Mailbox inventory. Document users, shared addresses, aliases, mailbox sizes, and access dependencies.
  • Migration assessment. Review supported source and destination transfer methods and identify items requiring special handling.
  • Destination preparation. Provision the agreed accounts, licenses, permissions, and security settings before transfer.
  • Pilot transfer. Test representative mailboxes to identify mapping, volume, or compatibility issues early.
  • Data migration. Transfer the agreed supported mailbox contents with a defined exception and reconciliation process.
  • Cutover planning. Coordinate DNS changes, final synchronization, expected interruption, and user communications.
  • User-device handoff. Help reconnect agreed clients and devices to the destination service.
  • Post-move validation. Check message access, sending, receiving, shared addresses, and unresolved migration exceptions.
How this works

Four steps from the first review to handoff.

Phase 1

Inventory and qualify

Review the mailbox estate and confirm the data types and transfer methods supported by both providers.
Phase 2

Pilot the destination

Prepare target accounts and test a representative transfer before scheduling the wider move.
Phase 3

Migrate and cut over

Run the approved transfer sequence and coordinate the DNS and user-access changes.
Phase 4

Validate and close exceptions

Confirm key mailbox functions and document remaining issues before retiring the old service.
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Let's talk shop

Move the mail with a plan your team can follow.

Bring your current provider, destination, and mailbox count. We will identify the migration dependencies and scope.
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Explore Email