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Workspace migration

Move the workspace with the team prepared.

Caboodle coordinates collaboration-platform moves around people, files, email, calendars, and permissions. We assess what the source and destination support, pilot the transfer, and plan the cutover and user handoff together.
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See what's included
Workspace migration scope
  • Environment inventory
  • Compatibility assessment
  • Destination design
  • Migration mapping
  • Pilot migration

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What's included

Plan for the data and the way people use it.

The final scope names the deliverables, dependencies, and review points before work begins. The work below provides the starting point for that discussion.
  • Environment inventory. Document users, mailboxes, shared files, calendars, groups, integrations, and administrative dependencies.
  • Compatibility assessment. Identify supported transfer methods and data or features that need exceptions or manual handling.
  • Destination design. Define accounts, licenses, groups, shared-resource structure, and agreed permission mapping.
  • Migration mapping. Document source-to-destination users, folders, ownership, and the scope of historical data.
  • Pilot migration. Transfer a representative sample and review access, file behavior, and important metadata.
  • Cutover communications. Plan timing, user instructions, content freezes, and support coverage for the transition.
  • Production migration. Run the approved transfer and coordinate the associated domain or service changes.
  • Validation and training. Check agreed data samples and access paths, then help users adopt the destination workflow.
How this works

Four steps from the first review to handoff.

Phase 1

Assess the source and destination

Map the people, data, permissions, and platform differences that affect the move.
Phase 2

Pilot and refine

Test a representative transfer and resolve issues before committing the wider migration schedule.
Phase 3

Migrate and transition

Carry out the approved sequence with clear communication and access instructions.
Phase 4

Validate the working environment

Review the agreed checks, record exceptions, and complete the user and administrator handoff.
Related services

Connect the accounts to everyday teamwork.

Google Workspace

Google Workspace Setup

Set up Google Workspace with domain configuration, users, shared resources, access controls, collaboration settings, and administrator handoff.

Open →
Microsoft 365

Microsoft 365 Setup

Configure Microsoft 365 users, domain, email, collaboration resources, and access settings with practical onboarding and administrator documentation.

Open →
Let's talk shop

Make the move understandable for the people using it.

Tell us the source and destination platforms and what your team relies on. We will map the transition.
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